The Catholic Relief Services is inviting qualified and motivated individuals to apply for the position of Finance Data Clerk (2 positions) within its Finance Department. This role plays an important part in ensuring proper documentation, secure file handling, and smooth administrative transition between office locations.
Job Title: Finance Data Clerk (2 Positions)
Reports To: Finance Officer
Department: Finance Department
Job Summary
The Finance Data Clerk is responsible for organizing, transferring, and properly filing financial and administrative documents from the current office to a new office location in a systematic and secure manner. The role requires strong attention to detail, confidentiality, and the ability to maintain accurate records for organizational accountability.
Key Roles and Responsibilities
The selected candidates will be expected to perform the following duties:
- Sort and arrange financial and administrative files in chronological order, from the oldest to the newest.
- Transfer and organize files from the current office building to the new office/TEC location in a structured manner.
- Identify documents older than 2010 and recommend them for disposal (trashing) after official approval.
- Collect and properly file all unfiled or loose documents.
- Label and organize all files systematically and ensure proper indexing.
- Maintain copies of all transaction references for record verification and audit purposes.
- Handle sensitive financial and organizational information with strict confidentiality at all times.
Required Qualifications and Skills
Applicants must meet the following requirements:
- Minimum of secondary education with experience in record keeping or clerical work.
- Basic computer skills, including typing and printing.
- Ability to read and write fluently in both English and Swahili.
- Strong organizational skills and attention to detail.
- Ability to handle confidential documents responsibly.
Application Procedure
Interested and qualified candidates are required to submit their application as follows:
- A cover letter and updated Curriculum Vitae (CV)
- Documents must be submitted in PDF or Word format as a single attachment
- Email applications to: TZ_HR@crs.org
- Deadline: 28th April 2026
- Applicants must clearly state the Job Title: Finance Data Clerk in the subject line of the email
Important Notes
- Only shortlisted candidates will be contacted for further recruitment processes.
- Applicants are encouraged to ensure their documents are complete and well-organized before submission.
Conclusion
This opportunity at CRS offers an important entry-level role in finance administration, ideal for candidates with strong organizational abilities and interest in record management. Successful applicants will contribute to ensuring efficient document control and financial accountability within the organization.
