How to Write a Job Application Letter

Writing a job application letter is one of the most important steps in your job search journey. It is the first impression you make to a potential employer—your opportunity to showcase professionalism, confidence, and clarity. A well-written application letter not only highlights your qualifications but also demonstrates your communication skills and understanding of the position you’re applying for. Ajira Portal How to Write a Job Application Letter, Whether you are a recent graduate or an experienced professional, mastering how to write an effective job application letter can significantly increase your chances of success.

1. Applicant’s Address (Your Contact Information)

Start your letter with your personal details clearly written at the top left corner of the page. This section helps the employer know who you are and how to reach you. Include the following:

Full Name
Postal Address (P.O. Box)
Region/District
Date
Email Address
Phone Number

Ensure that your contact details are accurate, updated, and professional. Avoid using unprofessional email addresses (e.g., musapateli@gmail.com or sabrina adaml3@yahoo.com). Instead, use something simple like john.mwangi@gmail.com.

2. Employer’s Address (Receiver’s Details)

Below your address, write the full address of the person or organization you are sending the letter to. This is where your letter will officially be directed.

For example:
To:
The Secretary,
Office of the President,
Public Service Recruitment Secretariat,
P.O. Box 2320,
Mahakama Street, Tambukareli,
Dodoma.

Note: If your letter needs to be approved through your current employer, ensure that it is stamped with the office seal and signed by the authorized officer (e.g., Secretary General, Director, or Department Head) with the approval date clearly indicated.

3. Subject Line or Heading of the Letter

The subject line must be clear and specific. It helps the employer quickly identify the purpose of your letter.
For example:

APPLICATION FOR THE POSITION OF ACCOUNTANT – MINISTRY OF FINANCE

Avoid vague titles like “Job Application”. Always mention the specific job title and, if possible, the institution or company offering the position.

4. Purpose of the Letter (Main Body)

This is the heart of your letter — where you explain why you are applying and what makes you a suitable candidate. Keep it concise and professional. Include:

Your educational background, starting from your highest qualification (e.g., Bachelor’s Degree in Business Administration from the University of Dar es Salaam).
Relevant skills and experience that match the job requirements.
Your age (if required or relevant).
Reasons for applying, such as passion for the field or alignment with the organization’s mission.
Brief overview of your work experience, focusing on achievements and contributions.

Use short, well-organized paragraphs and avoid repeating what is already in your CV. Instead, focus on how your qualifications make you the best fit for the position.

5. Closing Section (Conclusion and Signature)

End your letter with a polite and professional conclusion. Express your appreciation and interest in being considered for the position.

Example:
I would be grateful for the opportunity to contribute my skills and experience to your esteemed organization. I look forward to your positive response.

Then, include the following:

Your full name
Signature
Date

Make sure your name and signature are clear and match the details on your CV.

Final Tips for Writing a Winning Job Application Letter

Keep it short and precise (not more than one page).
Use formal and polite language.
Proofread carefully to correct any grammar or spelling errors.
Customize each letter for the specific job you are applying for.
Always attach a well-prepared CV and relevant certificates.

A job application letter is more than just a formality—it’s your personal marketing tool. A well-crafted letter can open doors to interviews and opportunities. By following the guidelines above, you can write a professional, clear, and effective letter that captures the employer’s attention and boosts your chances of getting hired.