Department of Higher Education and Training Data Capture (MIS) Vacancy: Grade 12 Applicants Can Apply
Maluti TVET College, under the Department of Higher Education and Training, is inviting applications for a Data Capture (MIS) vacancy at its Main Campus.
This opportunity is offered on a 12-month council-paid contract and comes with a salary of R201 093 per annum at Level 04.
Applicants with an NQF Level 4 or 5 qualification, Grade 12 certificate, equivalent qualification or NCV Level 4 are encouraged to consider applying.
Department of Higher Education and Training Data Capture (MIS) Vacancy
Job Title: Data Capture (MIS)
Reference Number: MALUTITVET/MAIN001/2026
Employer: Department of Higher Education and Training: Maluti TVET College
Centre: Maluti TVET College: Main Campus
Contract: Council Paid: 12 Months
Salary: R201 093 per annum
Salary Level: Level 04
Closing Date: 23 October 2026
The successful candidate will support the college with student information management, registration data, examination records and general administrative data capturing.
Requirements
Applicants must have one of the following qualifications:
- NQF Level 4 or 5
- Grade 12 certificate or equivalent qualification
- NCV Level 4
Candidates should also have knowledge or understanding of:
- Data capturing
- Computer literacy
- Information management
- Office administration and management
- COLTECH
- Data warehouse systems
- Information technology prescripts
- Skills Development Act
- Public Service Regulations
- Public Service Act
- Labour Relations Act
Skills and Competencies
The position requires candidates who can demonstrate good administrative and organisational abilities.
Important competencies include:
- Planning and organising
- Financial management
- Report writing
- Written and verbal communication
- Interpersonal skills
- Problem-solving
- Computer literacy
- Analytical skills
- Client orientation
- Project management
- Team leadership
- People management
Key Duties and Responsibilities
The appointed Data Capture employee will be responsible for capturing information from available records into the relevant college systems, databases, spreadsheets and other required formats.
Duties will include capturing student registration information, recording payments and issuing student numbers.
The successful candidate will also capture ICES, ISAT and final examination marks, as well as enrolment information during student registration periods.
Other responsibilities include:
- Capture student marks on the system and submit information to the EMIS Officer.
- Capture student absentee records.
- Identify and query missing information or errors found during data entry.
- Verify captured information and maintain data accuracy.
- Review and validate information from source records.
- Courier external examination papers to the Department of Higher Education and Training.
- Complete hard-copy mark sheets.
- Prepare copies of mark sheets for use as attendance registers at examination venues.
- Receive marks from Heads of Departments.
- Receive mark sheets and examination timetables from DHET.
- Update registers and statistical information.
- Submit required data and mark sheets.
- Distribute mark sheets to lecturers during internal marking.
- Issue proof of registration documents.
- Issue student cards.
- Issue statements of results and certificates.
- Perform regular backups of captured information.
- Maintain and update system records.
- Maintain student records and files.
- Ensure records are properly sorted, stored and secured.
- File student records alphabetically for each registration period.
- Provide required information to relevant college components.
- Email schedules of results to campus heads, HODs and senior lecturers.
- Retrieve examination results and distribute information to relevant stakeholders.
The role requires accuracy because the successful applicant will work with important student registration, academic and examination information.
How to Apply
Applications may be submitted by post, hand delivery or email.
Postal Applications
Send applications to:
Human Resource Management
Maluti TVET College
Corporate Office
Private Bag X33
Bethlehem
9700
Hand-Delivered Applications
Applications may be delivered to:
Maluti TVET College: Corporate Office
Corner High & Broster Street
Bethlehem
9700
Email Applications
Email applications to:
Email applications must be submitted in PDF format as one attachment.
Applicants must clearly indicate the job title and reference number MALUTITVET/MAIN001/2026 in the email subject line.
Z83 Application Form
Applications quoting the relevant reference number must be submitted using the Z83 application form effective from 01 January 2021.
The Z83 form can be obtained from any Public Service department.
Applicants should make sure that all required information is completed correctly and that the correct vacancy reference number is included.
Enquiries
For enquiries about the Data Capture (MIS) vacancy, contact:
NJ Ntsela
Telephone: (058) 303 1732
Closing Date
Applications must be submitted by: 23 October 2026
Applicants are encouraged to prepare and submit their applications before the closing date to avoid last-minute problems.
Why This Opportunity May Be Worth Considering
The Data Capture position provides an opportunity to gain practical experience in student administration, information management and academic records within a South African TVET College environment.
The successful applicant will work with student registrations, examination information, college databases, records management and administrative systems.
For candidates who meet the qualification requirements and are interested in administration, information management or data capturing, this 12-month Maluti TVET College opportunity may provide valuable workplace exposure.
